Date: March 1, 2020

Crimson Coast Dance Society (hereinafter “we,” “us,” and “our”) is committed to respecting the personal information of the Society’s members, participants, volunteers, staff and Board of Directors and keeping all personal information safe that is shared with us on crimsoncoastdance.com (hereinafter the “Site”).

Generally, you can browse our website without sharing any personal information. However, should you wish to register, make a purchase, subscribe to our newsletter, respond to a survey, submit a form, download information material, engage with us on social media, you may be asked to voluntarily submit personal information.

This Privacy Policy explains how we collect and use the personal information provided by you, how the Site employs cookies, and how we protect your privacy.

Personal information is any information that can be used to distinguish, identify or contact a specific individual. CCDS collects personal information only from ticket-buyers, members, donors and others who have actively shown an interest in the Society. Personal information is stored in a database and in hard copy files.  Only authorized Society personnel have access to this information.

By the nature of the work CCDS undertakes, employees, contractors, board members, volunteers and artists may be privy to private and/or sensitive information about the organization, its members, and stakeholders. Employees and contractors are responsible for the security of confidential information. In addition, employees are responsible for confidential information when in soft copy (electronically stored data). The following may be used as an example but it is not limited to what may be considered to be confidential:

• Personal information about CCDS’ members, donors, sponsors, business associates, and other community and partnership organizations including unannounced programming or partnerships.

This is information that may be used to identify you as an individual, such as your email address, name, home/work address, or telephone number. We may collect this information in a number of ways on this Site, including, but not limited to, purchase forms, newsletter signup forms, content forms, and comment forms.

This is information that does not by itself identify you as an individual. We may collect this information in a number of ways on this Site, including, but not limited to, how you use this Site, such as resources browsed, searched and downloaded, the frequency and duration of visits, and your source IP address. This information is collected using Google Analytics.

We use cookies for a number of administrative purposes. They let us store information that you have already told us, so we don’t have to ask you again. They also allow us to measure what parts of our site visitors prefer to see, and what parts are less popular so we can continuously improve our website.

Most browsers automatically accept cookies, but you can change your browser settings to display a warning before accepting a cookie, or to refuse all cookies. You don’t need to have cookies turned on to use/navigate through many parts of this Site, however, refusing cookies may impact certain functionalities.

Cookies are small bits of information that websites send to your browser. They can be kept in the browser memory for temporary use or stored to a cookies file on your hard drive. The cookie cannot be read by any website other than the one that set the cookie. A cookie can also not read data off your hard disk or read cookie files created by other sites.

We may use the information we collect from you when you register, make a purchase, subscribe to our newsletter, respond to a survey, submit a form, or  download information material, for mailings (electronic and postal) and phone calls to:

• provide information about events, tickets, memberships and donations
• thank supporters and issue tax receipts
• invite members and supporters to special events
• sell subscriptions, tickets and solicit donations

The Society never discloses the personal information of members, donors, staff or volunteers to any third party. Release of confidential information without authorization will be considered to be behavior in breach of CCDS policy and subject to disciplinary action.

All information you provide to us is stored on secure servers. Any payment transactions will be encrypted and are not stored on our servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmission entirely; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

This Site contains links to other websites. Please be aware that Crimson Coast Dance Society is not responsible for the privacy practices of other websites and we encourage you to read the privacy policies of any other website that you visit after leaving Crimson Coast Dance Society‘s website.

Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our Site as safe as possible.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential. In addition, all sensitive information you supply is encrypted via Secure Socket Layer (SSL) technology. All transactions are processed through a gateway provider and are not stored or processed on our servers.

We are responsible for ensuring that all personal information is managed within a set life cycle. Personal information we collect will be retained in accordance with the maximum retention periods set out under the Library and Archives of Canada Act.

The retention, disposition and destruction of personal information is made in strict accordance with the Government of Canada’s Directive on Privacy Practices.

Wherever possible, we seek a person’s consent before we collect their personal information. Depending on the circumstances and the type of information being requested, consent can be express or implied.

Express consent can be given orally, electronically or in writing. Implied consent may be reasonably inferred from a website action or inaction. When determining the appropriate form of consent, we take into account the sensitivity of the personal information, the reasons we are collecting it, and the reasonable expectations related to the interaction. When your personal information is required for a purpose other than the initial purpose, we will ask for consent again.

We will not use your personal information without your consent unless it is either:

• for the same purpose for which the information was originally collected or compiled,
• consistent with that purpose,
• for a purpose that may be disclosed in the Privacy Act.

Canada’s anti-spam legislation (CASL) protects consumers and businesses from the misuse of digital technology, including spam and other electronic threats.

When sending electronic messages, we

• obtain consent,
• provide identification information, and
• provide an unsubscribe mechanism.

If there are significant changes to this Privacy Policy, we will notify all users, using the personally identifiable information you provided on this Site.

The Privacy Information and Electronic Documents Act  (PIPEDA) applies to private-sector organizations across Canada that collect, use or disclose personal information in the course of a commercial activity.

To protect your personal information, we adhere to the following principles:

1. Being accountable
2. Identifying the purpose for requesting information
3. Obtaining appropriate consent
4. Limiting collection when possible
5. Limiting the use, disclosure, and retention of personal information
6. Keeping information accurate as much as possible
7. Implementing safeguards
8. Keeping our privacy practices transparent
9. Upon request, providing access to information
10. Allowing individuals to contact us about concerns regarding compliance

We may revise this Privacy Policy from time to time. If there are changes or additions to these terms, we will post those changes here prior to implementing the change. We encourage you to periodically review this Privacy Policy so you are informed on how your information is being protected.

If there are significant changes to this Privacy Policy, we will notify all users, using the personally identifiable information you provided on this Site.

If you have any questions or concerns regarding this Privacy Policy or about how we manage your personal information, you may contact us using the information below.

Office Administrator
Email: dance@crimsoncoast.org
Phone: (250) 716-3230